OVERVIEW
The Philippine Consulate General in Frankfurt offers civil registry services, which include the registration of births, marriages, and deaths of Filipino citizens that occur in the German states under the Consulate’s jurisdiction.
Civil registration is a legal requirement under Philippine law (Act No. 3753), ensuring the continuous and permanent recording of vital events such as births, marriages, and deaths. These records are used for legal identification and personal transactions such as applying for jobs, passports, school admissions, and insurance claims.
Key Information for Applicants
- Report Birth: Must be submitted to the Consulate within 12 months of a child’s birth. Delayed reports will entail additional requirements, including an Affidavit of Delayed Registration of Birth explaining the reason for the delay.
- Report of Marriage: Must be submitted within 12 months of its occurrence. Delayed reports will entail additional requirements, including an Affidavit of Delayed Registration of Marriage explaining the reason for the delay.
- Report of Death: Must be submitted within 12 months of its occurrence. Delayed reports will entail additional requirements, including an Affidavit of Delayed Registration of Death explaining the reason for the delay.
- Legal Capacity to Contract Marriage (LCCM): Filipino nationals intending to get married through a German Standesamt must secure a Certificate of Legal Capacity to Contract Marriage (LCCM) from the Consulate.
- Solemnization of Marriage: Only marriages between Filipino nationals are solemnized at the Philippine Consulate General in Frankfurt, Germany.
- All Report of Birth, Report of Marriage, and Report of Death applications must undergo pre-assessment before an appointment is booked. Applicants are advised to send PDF copies of their completed (but unsigned) application forms along with the required supporting documents to civilregistry.frankfurtpcg@gmail.com.
- The Consulate reserves the right to require additional documents to support your application.
how to apply
GUIDELINES AND REQUIREMENTS for report of birth
If submitting the documents personally, please follow the steps below:
STEP 1: Email your filled out but unsigned Report of Birth application form and PDF scanned copies of complete supporting documents to civilregistry.frankfurtpcg@gmail.com for pre-assessment.
STEP 2: Once the Civil Registry Section confirms that your documents are complete and correct, book your appointment and prepare the following:
- Filled up but unsigned Report of Birth application form (4 copies)
- Complete supporting documents (originals and 4 photocopies) indicated in the Checklist of Requirements
- Cash or debit card (Girocard only) for payment of consular fees in the amount of €25.00 per application and €25.00 for each Affidavit, if applicable
- Self-addressed return envelope with €4.45 postal stamps that will be used to send back your documents through registered mail
STEP 3: Arrive at the Consulate for your scheduled appointment on time, with complete documents, to file your application.
REMINDER
Please ensure all photocopies of requirements are arranged into 4 sets according to the Sorting Guide
If sending the documents by post, please follow the steps below:
STEP 1: Email your filled out but unsigned Report of Birth application form and PDF scanned copies of complete supporting documents to civilregistry.frankfurtpcg@gmail.com for pre-assessment.
STEP 2: Once the Civil Registry Section confirms that your documents are complete and correct, have the Report of Birth application form notarized by a German Notar, and the accompanying Affidavits and Sworn Statements notarized by a German Notar and pre-authenticated by the relevant Landgericht.
STEP 3: Once the notarized Report of Birth application form and the pre-authenticated Affidavit/s are ready, assemble your document submission packet to include all of the requirements indicated in the Checklist of Requirements (originals and photocopies), with the photocopies arranged according to the Sorting Guide, as well as your proof of payment of the appropriate consular fees and a self-addressed prepaid return envelope.
STEP 4: Mail your documents to the Consulate: Civil Registry Unit Philippine Consulate General in Frankfurt WestendCarree, 1st Floor, Grüneburgweg 16-18, 60322 Frankfurt am Main, Germany
If sending the documents through the Philippine Honorary Consulates*, please follow the steps below:
IMPORTANT REMINDER
* This only applies to applicants residing in Baden-Württemberg or Bavaria
STEP 1: Email your filled out but unsigned Report of Birth application form and PDF scanned copies of complete supporting documents to civilregistry.frankfurtpcg@gmail.com for pre-assessment.
STEP 2: Once the Civil Registry Section confirms that your documents are complete and correct, book an appointment to the Philippine Honorary Consulate (see contact details) concerned, and prepare the following:
- Filled up but unsigned Report of Birth application form (4 copies)
- Complete supporting documents (originals and 4 photocopies) indicated in the Checklist of Requirements
- Cash payment for consular fees in the amount of €25.00 per application and €25.00 for each Affidavit, if applicable
- Envelope with €4.45 postal stamps, to be used by the PH Honorary Consulate to send your notarized documents to Frankfurt PCG for registration
- Self-addressed return envelope with €4.45 postal stamps that the Consulate will use to send back your documents through registered mail
STEP 3: Arrive at the PH Honorary Consulate for your scheduled appointment, with your complete documents, to file your application.
GUIDELINES AND REQUIREMENTS for report of marriage
If submitting the documents personally, please follow the steps below:
STEP 1: Email your filled out but unsigned Report of Marriage application form and PDF scanned copies of complete supporting documents to civilregistry.frankfurtpcg@gmail.com for pre-assessment.
STEP 2: Once the Civil Registry Section confirms that your documents are complete and correct, book your appointment and prepare the following:
- Filled up but unsigned Report of Marriage application form (4 copies)
- Complete supporting documents (originals and 4 photocopies) indicated in the Checklist of Requirements
- Cash or debit card (Girocard only) for payment of consular fees in the amount of €25.00 per application and €25.00 for each Affidavit, if applicable
- Self-addressed return envelope with €4.45 postal stamps that will be used to send back your documents through registered mail
STEP 3: Arrive at the Consulate for your scheduled appointment on time, with complete documents, to file your application.
REMINDER
Please ensure all photocopies of requirements are arranged into 4 sets according to the Sorting Guide
If sending the documents by post, please follow the steps below:
STEP 1: Email your filled out but unsigned Report of Marriage application form and PDF scanned copies of complete supporting documents to civilregistry.frankfurtpcg@gmail.com for pre-assessment.
STEP 2: Once the Civil Registry Section confirms that your documents are complete and correct, have the Report of Marriage application form notarized by a German Notar, and the accompanying Affidavits and Sworn Statements notarized by a German Notar and pre-authenticated by the relevant Landgericht.
STEP 3: Once the notarized Report of Marriage application form and the pre-authenticated Affidavit/s are ready, assemble your document submission packet to include all of the requirements indicated in the Checklist of Requirements (originals and photocopies), with the photocopies arranged according to the Sorting Guide, as well as your proof of payment of the appropriate consular fees and a self-addressed prepaid return envelope.
STEP 4: Mail your documents to the Consulate: Civil Registry Unit Philippine Consulate General in Frankfurt WestendCarree, 1st Floor, Grüneburgweg 16-18, 60322 Frankfurt am Main, Germany
If sending the documents through the Philippine Honorary Consulates*, please follow the steps below:
IMPORTANT REMINDER
* This only applies to applicants residing in Baden-Württemberg or Bavaria
STEP 1: Email your filled out but unsigned Report of Marriage application form and PDF scanned copies of complete supporting documents to civilregistry.frankfurtpcg@gmail.com for pre-assessment.
STEP 2: Once the Civil Registry Section confirms that your documents are complete and correct, book an appointment to the Philippine Honorary Consulate (see contact details) concerned, and prepare the following:
- Filled up but unsigned Report of Marriage application form (4 copies)
- Complete supporting documents (originals and 4 photocopies) indicated in the Checklist of Requirements
- Cash payment for consular fees in the amount of €25.00 per application and €25.00 for each Affidavit, if applicable
- Envelope with €4.45 postal stamps, to be used by the PH Honorary Consulate to send your notarized documents to Frankfurt PCG for registration
- Self-addressed return envelope with €4.45 postal stamps that the Consulate will use to send back your documents through registered mail
STEP 3: Arrive at the PH Honorary Consulate for your scheduled appointment, with your complete documents, to file your application.
GUIDELINES AND REQUIREMENTS for report of Death
If submitting the documents personally, please follow the steps below:
STEP 1: Email your filled out but unsigned Report of Death application form and PDF scanned copies of complete supporting documents to civilregistry.frankfurtpcg@gmail.com for pre-assessment.
STEP 2: Once the Civil Registry Section confirms that your documents are complete and correct, book your appointment and prepare the following:
- Filled up but unsigned Report of Death application form (4 copies)
- Complete supporting documents (originals and 4 photocopies) indicated in the Checklist of Requirements
- Cash or debit card (Girocard only) for payment of consular fees in the amount of €25.00 per application and €25.00 for each Affidavit, if applicable
- Self-addressed return envelope with €4.45 postal stamps that will be used to send back your documents through registered mail
STEP 3: Arrive at the Consulate for your scheduled appointment on time, with complete documents, to file your application.
REMINDER
Please ensure all photocopies of requirements are arranged into 4 sets according to the Sorting Guide
If sending the documents by post, please follow the steps below:
STEP 1: Email your filled out but unsigned Report of Death application form and PDF scanned copies of complete supporting documents to civilregistry.frankfurtpcg@gmail.com for pre-assessment.
STEP 2: Once the Civil Registry Section confirms that your documents are complete and correct, have the Report of Death application form notarized by a German Notar, and the accompanying Affidavits and Sworn Statements notarized by a German Notar and pre-authenticated by the relevant Landgericht.
STEP 3: Once the notarized Report of Death application form and the pre-authenticated Affidavit/s are ready, assemble your document submission packet to include all of the requirements indicated in the Checklist of Requirements (originals and photocopies), with the photocopies arranged according to the Sorting Guide, as well as your proof of payment of the appropriate consular fees and a self-addressed prepaid return envelope.
STEP 4: Mail your documents to the Consulate: Civil Registry Unit Philippine Consulate General in Frankfurt WestendCarree, 1st Floor, Grüneburgweg 16-18, 60322 Frankfurt am Main, Germany
If sending the documents through the Philippine Honorary Consulates*, please follow the steps below:
IMPORTANT REMINDER
* This only applies to applicants residing in Baden-Württemberg or Bavaria
STEP 1: Email your filled out but unsigned Report of Death application form and PDF scanned copies of complete supporting documents to civilregistry.frankfurtpcg@gmail.com for pre-assessment.
STEP 2: Once the Civil Registry Section confirms that your documents are complete and correct, book an appointment to the Philippine Honorary Consulate (see contact details) concerned, and prepare the following:
- Filled up but unsigned Report of Death application form (4 copies)
- Complete supporting documents (originals and 4 photocopies) indicated in the Checklist of Requirements
- Cash payment for consular fees in the amount of €25.00 per application and €25.00 for each Affidavit, if applicable
- Envelope with €4.45 postal stamps, to be used by the PH Honorary Consulate to send your notarized documents to Frankfurt PCG for registration
- Self-addressed return envelope with €4.45 postal stamps that the Consulate will use to send back your documents through registered mail
STEP 3: Arrive at the PH Honorary Consulate for your scheduled appointment, with your complete documents, to file your application.
GUIDELINES AND REQUIREMENTS for legal capacity to contract marriage
STEP 1: Prepare the following requirements:
- Accomplished Sworn Statement.
- Applicant’s valid passport – original and photocopy
- Applicant’s Birth Certificate issued on PSA security paper and duly authenticated by the DFA – original and photocopy
- Copy of passport or Personalausweis of the fiancé(e)
- One photo each of the applicant and fiancé(e) (photo size: 4.5 cm x 3.5 cm, white background)
- Self-addressed return envelope with €4.45 post stamps or a pre-paid envelope (if applicant will not pick up the LCCM)
- Depending on the applicant’s status and age, the following additional requirements apply:
SINGLE
PSA Certificate of No Marriage Record (CENOMAR), authenticated by the Department of Foreign Affairs – 1 original copy and 1 photocopy. The CENOMAR must be issued within the last 6 months. That the certificate will be used for marriage abroad should be clearly indicated in the request.
WIDOWED
Authenticated Death Certificate of the spouse, Marriage Contract (with the deceased spouse), and Report of Death (only if the deceased spouse was a Philippine citizen who passed away abroad) – 1 original copy and 1 photocopy of each.
PREVIOUS MARRIAGE WAS ANNULED IN THE PHILIPPINES
Court Decree of Annulment (with a Certificate of Finality), authenticated by the DFA, and authenticated Marriage Contract (with the former spouse) bearing the annulment annotation – 1 original copy and 1 photocopy of each.
DIVORCED BY FOREIGN SPOUSE
IMPORTANT REMINDER
Pursuant to a decision of the Supreme Court of the Philippines, you must first:
- Have your foreign divorce judicially confirmed by a Regional Trial Court (RTC) in the Philippines;
- Register the RTC confirmation/decision with the PSA-Local Civil Registry Office of the city/municipality where the RTC has jurisdiction, and;
- Secure from the PSA a copy of your Marriage Contract / Report of Marriage (to the former spouse) bearing the annotation of divorce.
You can ONLY apply for a Certificate of Legal Capacity to Contract Marriage (LCCM) from the Consulate once this process has been completed.
Court Decree of Divorce with English translation, pre-authenticated by the relevant Landgericht, and Marriage Contract / Report of Marriage (with the former spouse) bearing the divorce annotation, printed on PSA security paper and duly authenticated by the DFA – 1 original copy and 1 photocopy of each.
PREVIOUS MARRIAGE WAS ANNULLED IN GERMANY
IMPORTANT REMINDER
Pursuant to a decision of the Supreme Court of the Philippines, you must first:
- Have your foreign annulment judicially confirmed by a Regional Trial Court (RTC) in the Philippines;
- Register the RTC confirmation/decision with the PSA-Local Civil Registry Office of the city/municipality where the RTC has jurisdiction, and;
- Secure from the PSA a copy of your Marriage Contract / Report of Marriage (to the former spouse) bearing the annotation of annulment.
You can ONLY apply for a Certificate of Legal Capacity to Contract Marriage (LCCM) from the Consulate once this process has been completed.
Court Decree of Annulment with English translation, pre-authenticated by the relevant Landgericht, and Marriage Contract / Report of Marriage (with the former spouse) bearing the annulment annotation, printed on PSA security paper and duly authenticated by the DFA – 1 original copy and 1 photocopy of each.
BETWEEN 18 - 20 YEARS OLD
Affidavit of Parental Consent. Affidavits coming from the Philippines must be authenticated by the Department of Foreign Affairs, Manila.
BETWEEN 21 - 25 YEARS OLD
Sworn Statement that parental advice was sought.
STEP 2: Book your appointment and arrive at the Consulate with your complete requirements.
After submission, the announcement of the marriage of the concerned individuals will be posted within the Consulate’s premises for ten (10) consecutive days as notice to the public.
STEP 3: Assuming no qualified objections are received, the LCCM certification will be issued within five (5) working days after the lapse of the 10-day notice. Once the LCCM certification has been issued, it may be picked up by the applicant, or sent by post or courier using a self-addressed return envelope provided by the applicant.
GUIDELINES AND REQUIREMENTS for solemnization of marriage at the consulate
STEP 1: Prepare the following requirements:
- Accomplished Application Form for Marriage License
- Accomplished Joint Affidavit of Contracting Parties for Marriage
- Contracting parties’ Birth Certificate on PSA security paper and duly authenticated by the DFA – original and photocopy
- Passports and Aufenthaltstitel of the contracting parties – original and photocopy
- Photocopies of passports of at least two (2) witnesses
- Two (2) recent passport-size photos of the contracting parties
- Depending on the applicant’s status and age, the following additional requirements apply:
SINGLE
PSA Certificate of No Marriage Record (CENOMAR), authenticated by the Department of Foreign Affairs – 1 original copy and 1 photocopy. The CENOMAR must be issued within the last 6 months. That the certificate will be used for marriage abroad should be clearly indicated in the request.
WIDOWED
Authenticated Death Certificate of the spouse, Marriage Contract (with the deceased spouse), and Report of Death (only if the deceased spouse was a Philippine citizen who passed away abroad) – 1 original copy and 1 photocopy of each.
PREVIOUS MARRIAGE WAS ANNULED IN THE PHILIPPINES
Court Decree of Annulment (with a Certificate of Finality), authenticated by the DFA, and authenticated Marriage Contract (with the former spouse) bearing the annulment annotation – 1 original copy and 1 photocopy of each.
DIVORCED BY FOREIGN SPOUSE
IMPORTANT REMINDER
Pursuant to a decision of the Supreme Court of the Philippines, you must first:
- Have your foreign divorce judicially confirmed by a Regional Trial Court (RTC) in the Philippines;
- Register the RTC confirmation/decision with the PSA-Local Civil Registry Office of the city/municipality where the RTC has jurisdiction, and;
- Secure from the PSA a copy of your Marriage Contract / Report of Marriage (to the former spouse) bearing the annotation of divorce.
You can ONLY apply for a Certificate of Legal Capacity to Contract Marriage (LCCM) from the Consulate once this process has been completed.
Court Decree of Divorce with English translation, pre-authenticated by the relevant Landgericht, and Marriage Contract / Report of Marriage (with the former spouse) bearing the divorce annotation, printed on PSA security paper and duly authenticated by the DFA – 1 original copy and 1 photocopy of each.
PREVIOUS MARRIAGE WAS ANNULLED IN GERMANY
IMPORTANT REMINDER
Pursuant to a decision of the Supreme Court of the Philippines, you must first:
- Have your foreign annulment judicially confirmed by a Regional Trial Court (RTC) in the Philippines;
- Register the RTC confirmation/decision with the PSA-Local Civil Registry Office of the city/municipality where the RTC has jurisdiction, and;
- Secure from the PSA a copy of your Marriage Contract / Report of Marriage (to the former spouse) bearing the annotation of annulment.
You can ONLY apply for a Certificate of Legal Capacity to Contract Marriage (LCCM) from the Consulate once this process has been completed.
Court Decree of Annulment with English translation, pre-authenticated by the relevant Landgericht, and Marriage Contract / Report of Marriage (with the former spouse) bearing the annulment annotation, printed on PSA security paper and duly authenticated by the DFA – 1 original copy and 1 photocopy of each.
BETWEEN 18 - 20 YEARS OLD
Affidavit of Parental Consent. Affidavits coming from the Philippines must be authenticated by the Department of Foreign Affairs, Manila.
BETWEEN 21 - 25 YEARS OLD
Sworn Statement that parental advice was sought.
STEP 2: Book your appointment and arrive at the Consulate with complete requirements. Both parties must be present at the Consulate. Coordinate with the Civil Registry Section on the tentative date and time of marriage solemnization.
After submission, the announcement of the marriage of the concerned individuals will be posted within the Consulate’s premises for ten (10) consecutive days as notice to the public.
STEP 3: Assuming no qualified objections are received, the Marriage License will be issued within five (5) working days after the lapse of the 10-day notice period. Once the Marriage License has been issued, it may be picked up by the applicant or sent by post or courier using a self-addressed return envelope provided by the applicant.
STEP 4: Arrive at the Consulate on time on the scheduled date of the marriage ceremony.
STEP 5: Process your Report of Marriage application immediately after the marriage ceremony.
- Express processing: Applicants who appear in person at the Consulate may inquire if express processing is possible for the service they require. Express processing incurs an additional fee of €10.00 for each document for earlier release.
- Regular processing: Documents are ready for pick up or mailing using the self-addressed, prepaid return envelope provided by the applicant after five working days from submission of the documents.
- In-person applications: Payment shall be paid in cash or by debit card (Girocard only) at the Consulate.
- By post: Payment is only accepted via bank transfer after pre-assessment.
- No refunds: Fees are non-refundable once services have been rendered, even for incomplete or withdrawn applications.
- Do not pay until you have been advised to do so by the Consular Officer.
- No cash payments for mailed applications.
- All documents must be in English or accompanied by an official English translation.
- The Consulate is not responsible for delivery delays or losses of documents in the course of mailing.
FORMS
FORMS
HOW TO FILL OUT REPORT OF BIRTH (ROB) FORM:
Click this link to download the guide on how to fill out the ROB FORM. Please note that the guide is for reference only. Do not fill out the guide. The ROB form can be downloaded from the list of forms above.
forms
HOW TO FILL OUT REPORT OF MARRIAGE (ROM) FORM:
Click this link to download the guide on how to fill out the ROM Form. Please note that the guide is for reference only. Do not fill out the guide. The ROM form can be downloaded from the list of forms above.
Forms
BOOKING AN APPOINTMENT
When booking an appointment, you will be required to provide your full name, a valid email address, and the nature of your transaction. You may, at your discretion, also provide your contact number and gender. Please ensure that your email address is correct to receive the appointment confirmation.
Before your visit, review the complete list of requirements. The checklist can be downloaded from the links above. Incomplete applications will not be processed.
Book your appointment at https://appt.link/frankfurtpcg-civil-registry-services/appointment.
Fees
| Authentication, Notarial and Civil Registry Services | Current Rate in EUR / € |
|---|---|
| a. Solemnization of Marriage | 60 |
| b. Certificate of Legal Capacity to Contract Marriage (LCCM) with Sworn Statement | 50 |
| c. Application for Marriage License | 25 |
| d. Issuance of Marriage License | 25 |
| e. Reports of Birth (ROB), Marriage (ROM), and Death (ROD) | 25 |
| f. Affidavit / Jurat | 25 |
| g. Correction of Clerical Errors | 50 |
| h. Change of First Name | 150 |
| i. Seen and Noted | 25 |
| j. Certified True Copy (CTC) | 25 |
| k. Expedite Fee | 10 |
FREQUENTLY ASKED QUESTIONS (faqs)
How to Secure a PSA Document (Birth Certificate/Marriage Certificate/CENOMAR/Negative Certification of Birth)
To secure a PSA document, you may choose either of the following options:
Option 1: Physical (Hard Copy) PSA Document with International Delivery
The PSA delivers to both Philippine and international addresses. Please visit the following websites:
Option 2: Electronic Version with Apostille (e-Apostille)
You may obtain an e-Apostille version of a PSA document through https://www.apostille.gov.ph/e-apostille/.
Do you accept walk-ins
The Consulate does not accept walk-ins for Civil Registry transactions. Only clients whose applications and supporting documents have been pre-assessed and who have booked an appointment online will be served.
What is pre-assessment
Pre-assessment is a preliminary review of the applicant’s application and supporting documents. This step involves the applicant sending scanned copies of the supporting documents to the Consulate’s Civil Registry Section (civilregistry.frankfurtpcg@gmail.com) before the client books an appointment with the Consulate. This step helps to ensure a smooth application process for clients.
How long does pre-assessment take
The Consulate will endeavor to provide initial feedback within 48 hours from receipt of a pre-assessment request.
How do I make a payment if I am sending my documents by post
Please use the following bank details for your payment:
ACCOUNT NAME: Generalkonsulat der Republik der Philippinen
IBAN: DE76 1004 0000 0263 7106 02
BIC: COBADEBBXXX
BANK NAME: Commerzbank AG, Filiale, Berlin
When making payments, please indicate also the following:
- Reference: Applicant’s Full Name and Contact Details
- Type of Consular Service: Civil Registry
I have further questions. Where can I send my queries
Clients may direct passport-related queries to the Consulate’s Civil Registry Section – civilregistry.frankfurtpcg@gmail.com