OVERVIEW
All passport applicants, whether for new passports or renewals, must appear in person at the Philippine Consulate General in Frankfurt. Appointment is required for each individual applicant. Bring all the requirements, as incomplete applications will not be processed.
Filipinos living in Germany can apply either at the Consulate in Frankfurt or during their mobile outreach missions.
Key Information for Applicants
- Lost Passport: Immediately report a lost passport to the Consulate by sending an email to frankfurtpcg.consular@dfa.gov.ph
- Processing Time: New passports typically take 4 to 6 weeks to be available from the date of payment. However, the Consulate isn’t responsible for unforeseen delays.
- Passport Delivery: You must provide a return envelope with €4.45 stamps from Deutsche Post (Einschreiben) or from a private courier (e.g., DHL) for your new passport to be mailed to you. The Consulate is not liable for documents lost in transit once handed over to the postal service.
- Unclaimed Passports: Passports not claimed within one year will be canceled (DFA Department Order No. 2021-012).
- Passport Validity: Airlines and immigration require at least 6 months’ validity on your passport. The Consulate strongly recommends applying for a new passport 9 months before your current one expires and advises against purchasing travel tickets until you have your new passport.
requirements
BASIC REQUIREMENTS
For adult new passport
- Personal appearance
- Printout of appointment confirmation
- Printout of accomplished application form attached in the appointment email confirmation
- Original and photocopy of PSA-issued birth certificate or PSA-issued report of birth
- Any of the following valid IDs with one (1) photocopy:
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- Processing fee
IMPORTANT REMINDER:
- Married females (who are using their spouse’s last name) must also present original and submit photocopy of PSA-issued marriage certificate or PSS-issued report of marriage. If a woman opts to retain maiden name, a PSA-issued certificate of no marriage (CENOMAR) is not requires.
- The Consulate may require applicants to provide additional supporting documents at their discretion.
- Passport release can either be in person or by mail/courier. For applicants who wish to receive their new passport by mail, you may choose to submit a self-addressed return envelope with €4,45 in stamps for registered mail within Germany, or a private courier service (e.g. DHL).
Supporting documents
Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:
In case of Late Registered PSA-issued Certificate of Live Birth, Report of Birth, or Certificate of Foundling
- Original and photocopy of PSA-issued Certificate of Live Birth, Report of Birth, or Certificate of Foundling
- Additional primary government-issued valid ID accepted for passport application;
- If unable to provide an additional primary ID, the applicant must submit any two (2) of the following documents:
- NBI Clearance (valid or expired);
- School Records such as:
- Form 137-A
- Transcript of Records
- Diploma obtained from Elementary, High School and/or College
- If government employee, Service Record;
- Member Data Record (MDR) from PhilHealth
If the Passport applicant’s PSA-issued Certificate of Live Birth, Report of Birth, or Certificate of Foundling has lacking data, or the first name is registered as “Baby Boy/Baby/BabyGirl/Girl/Boy” and the applicant is born before 1993
Applicant must submit a PSA-annotated Certificate of Live Birth, Report of Birth, or Certificate of Foundling.
If the passport applicant’s PSA-issued Certificate of Live Birth, Report of Birth, or Certificate of Foundling contains a misspelled first or last name, or misspelled birth place, or mistake in the day or month of birth, or clerical error in the sex, or change of first name or nickname
Applicant must submit a PSA-annotated Certificate of Live Birth, Report of Birth, or Certificate of Foundling pursuant to R.A. No. 9048, as amended by R.A. No. 10172.
If by operation of law or through a court order, the passport applicant is permitted to use a name or other biographic detail other than what is officially recorded in the PSA
Annotated Certificate of Live Birth, Report of Birth, or Certificate of Foundling as authenticated by PSA reflecting the corrected entry.
Discrepancies on the biographical details of supporting documents submitted for passport application
The applicant shall provide supporting documents that are consistent with the information as stated in the applicant’s PSA-issued documents, unless by operation of law or through court order, the applicant is permitted to use a name other than what is officially recorded in the PSA.
Thus, the applicant shall have the supporting document corrected in order for its details to be consistent with the PSA-issued document. The applicant shall submit the following, depending on the correction needed:
- PSA-annotated Certificate of Live Birth
- PSA-annotated Report of Birth
- PSA-annotated Certificate of Foundling
- PSA-annotated Marriage Certificate
- Corrected Government-issued Valid IDs
- Corrected Identification Certification
If the PSA-issued documents submitted by the applicant is unreadable
- Unreadable PSA-issued Certificate of Live Birth (COLB) or Certificate of Foundling: Local Civil Registry Municipal Form No. 102 or Civil Registry Form 1-A; If born abroad, a copy of the Report of Birth is required.
- Unreadable PSA-issued Certificate of Marriage: Local Civil Registry Municipal Form No. 97 If married abroad, a copy of the Report of Marriage is required.
- Unreadable PSA-issued Certificate of Death: Local Civil Registry Municipal Form No. 103
In case applicant has NO PSA-issued Certificate of Live Birth or Report of Birth
- Applicant must first file for late registration with Local Civil Registrar (LCR) or Consular Office with jurisdiction over the place where applicant was born; and
- Applicant must submit PSA-issued late registered Certificate of Live Birth or Report of Birth.
If applicant is a Naturalized Filipino Citizen,
- For persons who have undergone Administrative Naturalization under Republic Act No. 9139
- Certificate of Naturalization;
- Certificate of Renunciation of foreign citizenship issued by the concerned Foreign Embassy or Foreign Ministry; and
- Identification Certificate issued by BI.
- For persons who have undergone Judicial Naturalization under Commonwealth Act No. 473
- Certificate of Naturalization;
- Court Order, Certificate of Finality of Decision granting naturalization, Decree of Naturalization; and
- Identification Certificate issued by BI.
- For persons who have undergone Legislative Naturalization under Commonwealth Act No. 63
- Certificate of Naturalization;
- Certified true copy of the law granting citizenship;
- Foreign Birth Certificate authenticated by the Philippine Foreign Service Post; and
- Identification Certificate issued by BI.
- For persons who availed of the Facilitated Naturalization of Refugees and Stateless Persons under Supreme Court Rule 21-07-2022-SC
- Decree of Naturalization
If applicant obtained Filipino citizenship by Election
- Applicants those born before 17 January 1973 to Filipino mothers and married to non-Filipino spouses and elected Philippine citizenship within three (3) years upon reaching the age of twenty-one (21), the following are the additional requirements
- PSA-issued Certificate of Live Birth of or PSA-issued Report of Birth; and
- Additional documents proving election of Philippine citizenship.
If applicant retained or re-acquired their Philippine citizenship
- Applicants covered by the provisions of under Republic Act No. 9225, otherwise known as “Citizenship Retention and Reacquisition Act of 2003”, shall submit any of the following documents issued by a Philippine FSP or by the Bureau of Immigration (BI):
- Order of Approval;
- Oath of Allegiance; or
- Identification Certificate or Certificate of Retention/Re-acquisition of Philippine Citizenship.
- Applicant is a derivative beneficiaries of Filipino parents who retained or re-acquire Philippine citizenship, shall submit the following documents:
- Order of Approval of parent or child (as applicable); and/or
- Identification Certificate issued by a Philippine FSP or Certificate of Retention/Re-acquisition of Philippine Citizenship issued by the BI.
If a married woman applicant wishes to revert to her maiden name
Change of name should be based on the following:
- By virtue of death of the spouse:
- PSA-issued Certificate of Death or Report of Death (ROD) of spouse or apostillized or authenticated Foreign Death Certificate of foreign spouse with English translation, if applicable;
- PSA-issued Certificate of Live Birth or Report of Birth; and
- Latest issued Philippine passport (if available).
- By virtue of an annulment, declaration of nullity of marriage, judicially-recognized foreign divorce, and judicially-recognized divorce under Presidential Decree No.1083 (Code of Muslim Personal Laws of the Philippines):
- PSA-issued Certificate of Marriage or Report of Marriage (ROM) with annotation reflecting the nullity or dissolution of marriage
- PSA-issued Certificate of Live Birth or Report of Birth; and
- Latest issued Philippine passport (if available).
- Other reasons of reversion:
- PSA-issued Certificate of Live Birth or Report of Birth;
- Notarized Affidavit of Explanation that includes request for the reversion of maiden name in the Philippine passport or travel document and stating she has not hitherto availed of the reversion;
- Latest-issued Philippine passport or travel document; and
- Any existing government-issued valid ID accepted for passport application reflecting the maiden name.
BASIC REQUIREMENTS
For adult renewal of ePassport
- Personal appearance
- Printout of appointment confirmation
- Printout of accomplished application form attached in the appointment email confirmation
- Current ePassport with photocopy of data page
- Original PSA-issued documents that will support the change of name:
- Certificate of Marriage
- Annotated Certificate of Live Birth
- Annotated Certificate of Marriage to show annulment/divorce/court ordered instruction; and/or
- Certificate of Death of Spouse
IMPORTANT REMINDER:
- If a woman opts to retain maiden name, a PSA-issued Certificate of Marriage is not required.
- Some cases will require application to be treated as NEW APPLICATION rather than renewal.
Supporting documents
Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:
In case of a Lost VALID ePassport
- Police Report in English (It must be filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.);
- Notarized Affidavit of Loss in English (It must be signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.); and
- Penalty Fee: Php350.00
Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case of Lost EXPIRED NON-ePassport
- Police Report in English (It must be filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.);
- Notarized Affidavit of Loss in English (It must be signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.); and
- Penalty Fee: Php350.00
Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case of renewal of a frequently Lost Passport
- Police Report in English (It must be filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.);
- Notarized Affidavit of Loss in English (It must be signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.); and
- Penalty Fee: Php350.00
Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case applicant used a Travel Document to travel back to the Philippines
- Original Travel Document
- Notarized Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application)
In case applicant lost the Travel Document used to travel back to the Philippines
- Original Travel Records from Bureau of Immigration; and
- Notarized Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application)
In case passport has been mutilated or damaged
- Notarized Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application); and
- Penalty Fee: Php350.00
Note: On top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case of marital minor applicant (with Married Parents as stated in the minor applicant’s PSA Certificate of Live Birth)
- Valid Philippine passport or other competent proof of identity of the accompanying parent and the copy of his/her spouse’s passport or other competent proof of identity;
- If the accompanying parent is an alien, the non-Filipino parent must present his or her foreign passport and a copy of the Filipino parent’s Philippine passport or other competent proof of identity; and
- If accompanied by an authorized adult companion, a Special Power of Attorney (SPA) executed by either of the minor’s parents or his/her legal guardian, as the case may be, his/her passport or other competent proof of identity, and a copy of the passport or other competent proof of identity of the minor’s parents.
In case of non-marital minor applicant (with unmarried Parents as stated in the minor applicant’s PSA Certificate of Live Birth)
- Only the mother applicant shall accompany the minor applicant in the passport application process;
- A Special Power of Attorney (SPA) executed by the mother will be required if she is not accompanying the minor applicant. The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad; and
- Passport or Valid Government issued ID of authorized adult companion (click here for the List of Acceptable IDs for Passport Application).
In case applicant is not accompanied by the parent/s during the application process
- Applicant must submit a Special Power of Attorney executed by either of the minor’s parents or his/her legal guardian designating an adult companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad;
- Passport or Valid Government issued ID of authorized adult companion (click here for the List of Acceptable IDs for Passport Application); and
- Special Power of Attorney must have a copy of parent/s valid ID and/or passport attached.
If the applicant is a non-marital minor whose mother is deceased but acknowledged by the father:
- Personal Appearance of minor applicant and biological father;
- PSA-issued Certificate of Death or Report of Death of Mother;
- PSA Birth Certificate with Acknowledgement of Paternity (must indicate the name of the father in the birth certificate);
- Passport or Valid Government issued ID of biological father and legal guardian (click here for the List of Acceptable IDs for Passport Application)
In the absence of father, the following may accompany the minor child in the order indicated:
- Surviving grandparent (submission of PSA Certificate of Death of Mother;
- Oldest brother or sister, over twenty-one years of age (submission of PSA Certificate of Death of Mother and PSA Certificate of Death of the Grandparent);
- The child’s actual custodian, over twenty-one years of age (submission of court order for legal guardianship)
If the applicant is a non-marital minor and mother is deceased / absent and father is unknown:
- Personal Appearance of minor applicant and court-appointed legal guardian
- PSA Birth Certificate
- Valid Passport or valid government ID* of adult guardian (click here for the List of Acceptable IDs for Passport Application)
- Letter of Guardianship issued by Family Court
In case none of the above can accompany the minor applicant
- In default of parents or a judicially appointed guardian, the persons exercising substitute parental authority under Article 216 of the Family Code of the Philippines shall prevail in determining the minor applicant’s companion in passport application, unless otherwise ordered by a competent Philippine court. In case of conflicting claims for custody, a court order shall be required; and
- In cases involving Filipino minors abandoned abroad, the Consular Official of the concerned Philippine FSP may initiate the passport application with the best interest of the minor being the primary consideration.
In case of Minor Foundlings in the Philippines not for Adoption
- Personal appearance of minor applicant and the NACC Social Worker or Liaison Officer;
- PSA-issued Certificate of Foundling;
- Letter of Guardianship issued by the Family Court; and
- Valid ID of the guardian.
In case of Minor Applicant who is a Prospective Adoptee for Domestic Adoption
- Personal appearance of minor applicant and NACC Social Worker or Liaison Officer;
- PSA-issued Certificate of Live Birth or Report of Birth or Certificate of Foundling;
- Valid passport or valid government-issued ID of authorized NACC Social Worker or Liaison Officer;
- Certificate of Child Available for Adoption or Deed of Voluntary Commitment / Certificate Declaring a Child Legally Available for Adoption issued by the National Authority for Child Care; and
- Official letter or Special Power of Attorney signed by the NACC Regional Office authorizing the Social Worker to process and receive the passport of the minor applicant and must include a copy of valid government-issued ID and/or passport.
Note: If an applicant is not accompanied by an authorized NACC Social Worker during the application process, the applicant must submit an SPA executed by the authorized NACC Regional Office designating the minor’s companion to assist in the application process and must include a copy of valid government-issued ID and/or passport.
In case of Minor Applicant who is a Prospective Adoptee through Domestic Adoption
- Personal appearance of minor applicant and adoptive parent/s;
- Amended PSA-issued Certificate of Live Birth or Report of Birth, indicating the child’s adoptive name and name of adoptive parents;
- Passports or other competent proofs of identity of the minor applicant, adoptive parent/s or authorized adult companion; and
- Certified True Copy of Court Decree of Adoption or NACC-issued Order of Adoption.
In case of Minor Applicant who is a Prospective Adoptee for Foreign Adoption
- PSA-issued Certificate of Live Birth, Report of Birth or Certificate of Foundling;
- Endorsement from NACC;
- Certificate Declaring a Child Legally Available for Adoption or Deed of Voluntary Commitment;
- Placement Authority issued by NACC;
- Certificate for Issuance of Passport issued by NACC;
- Travel Clearance Certificate for adoptee;
- Child Study Report; and
- Clearance for Intercountry Adoption.
In case of Minor Applicant who is an Adoptee through Foreign Adoption
- Personal Appearance of minor applicant and adoptive parent/s;
- Amended PSA-issued Certificate of Live Birth, Report of Birth;
- Passport/s of adoptive parent/s or authorized adult companion. If the adoptive parents are foreign nationals, presentation of their valid foreign passports is acceptable; and
- Certified True Copy of Court Decree of Adoption.
BASIC REQUIREMENTS
For adult renewal non e-passport (brown, green, machine-readable (maroon) passports)
- Personal appearance
- Printout of appointment confirmation
- Printout of accomplished application form attached in the appointment email confirmation
- Current non-epasssport with photocopy of data page (if available)
- Original and photocopy of PSA-issued birth certificate or PSA-issued report of birth
- Any of the following valid IDs with one (1) photocopy:
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- Processing fee (See updated consular fees)
IMPORTANT REMINDER:
- Married Females (who are using their spouse’s last name) must also present Original and submit photocopy of PSA-issued Certificate of Marriage on Security Paper or Report of Marriage. If a woman opts to retain maiden name, a PSA-issued Certificate of Marriage is not required.
- Local Civil Registrar Copy is required if PSA-issued documents are not clear or cannot be read.
- Some cases will require the application to be treated as a NEW APPLICATION rather than a renewal
Supporting documents
Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:
In case of Lost expired NON-ePassport
- Police Report in English
- Notarized Affidavit of Loss in English
- Penalty Fee: Php350.00
Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case of renewal of a frequently Lost Passport
- Police Report in English
- Notarized Affidavit of Loss in English
- Penalty Fee: Php350.00
Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case applicant used a Travel Document to travel back to the Philippines – will be treated as NEW APPLICATION
- Original Travel Document; and
- Notarized Affidavit of Explanation
In case applicant lost the Travel Document used to travel back to the Philippines – will be treated as NEW APPLICATION
- Original Travel Records from Bureau of Immigration; and
- Notarized Affidavit of Explanation
In case passport has been mutilated or damaged
- Notarized Affidavit of Explanation; and
- Penalty Fee: Php350.00.
Note: On top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as NEW APPLICATION. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case applicant is a Dual Citizen
- Natural-born Dual Citizens:
- Latest-issued Philippine passport; and
- PSA-issued Certificate of Live Birth or PSA-issued Report of Birth.
- Dual Citizens who availed of the provisions of Republic Act No. 9225:
- Latest-issued Philippine passport;
- Original and photocopy of Oath of Allegiance, Order of Approval, or Identification Certificate issued by a Philippine FSP; or Certificate of Retention/Re-acquisition of Philippine Citizenship or any equivalent document issued by BI; and
- Valid government-issued ID or their secondary citizenship/residence Counterparts.
In case applicant is a Naturalized Citizen
- Latest-issued Philippine passport; and
- Identification Certificate of Naturalization from the Bureau of Immigration, or Certificate of Naturalization issued by the Special Committee on Naturalization (SCN), or copy of the final Court Judgment or Law granting Philippine citizenship.
In case applicant is a Filipino citizen by Election
- Latest-issued Philippine passport;
- Documents of election of Philippine citizenship; and
- Identification Certificate issued by the BI.
If a married woman applicant wishes to revert to her maiden name
Change of name should be based on the following:
- By virtue of death of the spouse:
- PSA-issued Certificate of Death or Report of Death (ROD) of spouse or apostillized or authenticated Foreign Death Certificate of foreign spouse with English translation, if applicable;
- PSA-issued Certificate of Live Birth or Report of Birth; and
- Latest issued Philippine passport (if available).
- By virtue of an annulment, declaration of nullity of marriage, judicially-recognized foreign divorce, and judicially-recognized divorce under Presidential Decree No.1083 (Code of Muslim Personal Laws of the Philippines):
- PSA-issued Certificate of Marriage or Report of Marriage (ROM) with annotation reflecting the nullity or dissolution of marriage
- PSA-issued Certificate of Live Birth or Report of Birth; and
- Latest issued Philippine passport (if available).
- For other reasons of reversion:
- PSA-issued Certificate of Live Birth or Report of Birth;
- Notarized Affidavit of Explanation that includes request for the reversion of maiden name in the Philippine passport or travel document and stating she has not hitherto availed of the reversion;
- Latest-issued Philippine passport or travel document; and
- Any existing government-issued valid ID accepted for passport application reflecting the maiden name.
In case of Late Registered PSA-issued Certificate of Live Birth, Report of Birth, or Certificate of Foundling
- Original and photocopy of PSA-issued Certificate of Live Birth, Report of Birth, or Certificate of Foundling
- At least one of the following on top of the basic requirements:
- Additional primary government-issued valid ID accepted for passport application;
- If unable to provide an additional primary ID, the applicant must submit any two (2) of the following documents:
- NBI Clearance (valid or expired);
- School Records such as:
- Form 137-A
- Transcript of Records
- Diploma obtained from Elementary, High School and/or College
- Member Data Record (MDR) from PhilHealth
- If government employee, Service Record;
- Member Data Record (MDR) from PhilHealth
BASIC REQUIREMENTS
For minor new passport
- Personal appearance of minor applicant AND either parent or authorized adult companion
- Printout of appointment confirmation
- Printout of accomplished application form attached in the appointment email confirmation
- Original and photocopy of PSA-issued birth certificate or PSA-issued report of birth
- Original and photocopy of School ID of applicant (if applicable) or any valid identification card
- Valid identification card of the accompanying adult
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- Processing fee (See updated consular fees)
IMPORTANT REMINDER:
- The accompanying adult companion shall submit supporting documents depending on the case of the minor. The list can be found below.
- Local Civil Registrar Copy may be required if PSA Certificate of Live Birth is not clear or cannot be read.
- Passport release can either be in person or by mail/courier. For applicants who wish to receive their new passport by mail, you may choose to submit a self-addressed return envelope with €4,45 in stamps for registered mail within Germany, or a private courier service (e.g. DHL).
Supporting documents
Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:
In case applicant is a newborn (less than 1 year old) and has No PSA Birth Certificate/Report of Birth yet
- If born in the Philippines: The minor applicant may submit a Certified True Copy (CTC) of Local Civil Registrar (LCR) Birth Certificate authenticated by the PSA.
- If born abroad:The minor applicant may submit original copy of Report of Birth or first indorsement from Consular Records Division (CRD).
In case the minor applicant’s PSA-issued Certificate of Live Birth was registered one (1) year after the event
The applicant must submit at least one (1) of the following supporting documents:
- School Records; or
- Baby book or health record or its equivalent document.
In case of marital minor applicant (with Married Parents as stated in the minor applicant’s PSA Certificate of Live Birth)
- Valid Philippine passport or other competent proof of identity of the accompanying parent and the copy of his/her spouse’s passport or other competent proof of identity;
- If the accompanying parent is an alien, the non-Filipino parent must present his or her foreign passport and a copy of the Filipino parent’s Philippine passport or other competent proof of identity; and
- If accompanied by an authorized adult companion, a Special Power of Attorney (SPA) executed by either of the minor’s parents or his/her legal guardian, as the case may be, his/her passport or other competent proof of identity, and a copy of the passport or other competent proof of identity of the minor’s parents.
In case of non-marital minor applicant (with unmarried Parents as stated in the minor applicant’s PSA Certificate of Live Birth)
- Only the mother applicant shall accompany the minor applicant in the passport application process;
- A Special Power of Attorney (SPA) executed by the mother will be required if she is not accompanying the minor applicant. The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad; and
- Passport or Valid Government issued ID of authorized adult companion (see list above (#6))
In case applicant is not accompanied by the parent/s during the application process
- Applicant must submit a Special Power of Attorney executed by either of the minor’s parents or his/her legal guardian designating an adult companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad;
- Passport or Valid Government issued ID of authorized adult companion (see list above (#6)); and
- Special Power of Attorney must have a copy of parent/s valid ID and/or passport attached.
If the applicant is a non-marital minor whose mother is deceased but acknowledged by the father
- Personal Appearance of minor applicant and biological father;
- PSA-issued Certificate of Death or Report of Death of Mother;
- PSA Birth Certificate with Acknowledgement of Paternity (must indicate the name of the father in the birth certificate);
In case of the absence of the father
The following may accompany the minor child in the order indicated:
- Surviving grandparent submission of PSA Certificate of Death of Mother;
- Oldest brother or sister, over twenty-one years of age (submission of PSA Certificate of Death of Mother and PSA Certificate of Death of the Grandparent);
- The child’s actual custodian, over twenty-one years of age (submission of court order for legal guardianship
If the applicant is a non-marital minor and mother is deceased / absent and father is unknown
- Personal Appearance of minor applicant and court-appointed legal guardian
- PSA Birth Certificate
- Valid Passport or valid government ID* of adult guardian (see list above (#6))
- Letter of Guardianship issued by Family Court
In case none of the above can accompany the minor applicant
- In default of parents or a judicially appointed guardian, the persons exercising substitute parental authority under Article 216 of the Family Code of the Philippines shall prevail in determining the minor applicant’s companion in passport application, unless otherwise ordered by a competent Philippine court. In case of conflicting claims for custody, a court order shall be required; and
- In cases involving Filipino minors abandoned abroad, the Consular Official of the concerned Philippine FSP may initiate the passport application with the best interest of the minor being the primary consideration.
In case of Minor Foundlings in the Philippines not for Adoption
- Personal appearance of minor applicant and the NACC Social Worker or Liaison Officer;
- PSA-issued Certificate of Foundling;
- Letter of Guardianship issued by the Family Court; and
- Valid ID of the guardian.
In case of Minor Applicant who is a Prospective Adoptee for Domestic Adoption
- Personal appearance of minor applicant and NACC Social Worker or Liaison Officer;
- PSA-issued Certificate of Live Birth or Report of Birth or Certificate of Foundling;
- Valid passport or valid government-issued ID of authorized NACC Social Worker or Liaison Officer;
- Certificate of Child Available for Adoption or Deed of Voluntary Commitment / Certificate Declaring a Child Legally Available for Adoption issued by the National Authority for Child Care; and
- Official letter or Special Power of Attorney signed by the NACC Regional Office authorizing the Social Worker to process and receive the passport of the minor applicant and must include a copy of valid government-issued ID and/or passport.
Note: If an applicant is not accompanied by an authorized NACC Social Worker during the application process, the applicant must submit an SPA executed by the authorized NACC Regional Office designating the minor’s companion to assist in the application process and must include a copy of valid government-issued ID and/or passport.
In cases of Minor Applicant who is an Adoptee through Domestic Adoption
- Personal appearance of minor applicant and adoptive parent/s;
- Amended PSA-issued Certificate of Live Birth or Report of Birth, indicating the child’s adoptive name and name of adoptive parents;
- Passports or other competent proofs of identity of the minor applicant, adoptive parent/s or authorized adult companion; and
- Certified True Copy of Court Decree of Adoption or NACC-issued Order of Adoption.
In case of Minor Applicant who is a Prospective Adoptee for Foreign Adoption
- PSA-issued Certificate of Live Birth, Report of Birth or Certificate of Foundling;
- Endorsement from NACC;
- Certificate Declaring a Child Legally Available for Adoption or Deed of Voluntary Commitment;
- Placement Authority issued by NACC;
- Certificate for Issuance of Passport issued by NACC;
- Travel Clearance Certificate for adoptee;
- Child Study Report; and
- Clearance for Intercountry Adoption.
In case of Minor Applicant who is an Adoptee through Foreign Adoption
- Personal Appearance of minor applicant and adoptive parent/s;
- Amended PSA-issued Certificate of Live Birth, Report of Birth;
- Passport/s of adoptive parent/s or authorized adult companion. If the adoptive parents are foreign nationals, presentation of their valid foreign passports is acceptable; and
- Certified True Copy of Court Decree of Adoption.
BASIC REQUIREMENTS
For minor renewal of ePassport
- Personal appearance of minor applicant AND either parent or authorized adult companion
- Printout of appointment confirmation
- Printout of accomplished application form attached in the appointment email confirmation
- Current ePassport with photocopy of data page
- PSA-issued Birth Certificate or PSA-issued Report of Birth as proof of filiation; and
- Original and photocopy of School ID of applicant (if applicable) or any valid identification card
- Valid identification card of the accompanying adult
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- Processing fee (See updated consular fees)
IMPORTANT REMINDER:
- The accompanying adult companion shall submit supporting documents depending on the case of the minor. The list can be found below.
- Local Civil Registrar Copy may be required if PSA Certificate of Live Birth is not clear or cannot be read.
- Passport release can either be in person or by mail/courier. For applicants who wish to receive their new passport by mail, you may choose to submit a self-addressed return envelope with €4,45 in stamps for registered mail within Germany, or a private courier service (e.g. DHL).
Supporting documents
Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:
In case of a Lost VALID ePassport
- Police Report in English (It must be filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.);
- Notarized Affidavit of Loss in English (It must be signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.); and
- Penalty Fee: Php350.00
Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case of Lost EXPIRED NON-ePassport
- Police Report in English (It must be filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.);
- Notarized Affidavit of Loss in English (It must be signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.); and
- Penalty Fee: Php350.00
Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case of renewal of a frequently Lost Passport
- Police Report in English (It must be filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.);
- Notarized Affidavit of Loss in English (It must be signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.); and
- Penalty Fee: Php350.00
Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case applicant used a Travel Document to travel back to the Philippines
- Original Travel Document
- Notarized Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application)
In case applicant lost the Travel Document used to travel back to the Philippines
- Original Travel Records from Bureau of Immigration; and
- Notarized Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application)
In case passport has been mutilated or damaged
- Notarized Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application); and
- Penalty Fee: Php350.00
Note: On top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case of marital minor applicant (with Married Parents as stated in the minor applicant’s PSA Certificate of Live Birth)
- Valid Philippine passport or other competent proof of identity of the accompanying parent and the copy of his/her spouse’s passport or other competent proof of identity;
- If the accompanying parent is an alien, the non-Filipino parent must present his or her foreign passport and a copy of the Filipino parent’s Philippine passport or other competent proof of identity; and
- If accompanied by an authorized adult companion, a Special Power of Attorney (SPA) executed by either of the minor’s parents or his/her legal guardian, as the case may be, his/her passport or other competent proof of identity, and a copy of the passport or other competent proof of identity of the minor’s parents.
In case of non-marital minor applicant (with unmarried Parents as stated in the minor applicant’s PSA Certificate of Live Birth)
- Only the mother applicant shall accompany the minor applicant in the passport application process;
- A Special Power of Attorney (SPA) executed by the mother will be required if she is not accompanying the minor applicant. The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad; and
- Passport or Valid Government issued ID of authorized adult companion (click here)for the List of Acceptable IDs for Passport Application).
In case applicant is not accompanied by the parent/s during the application process
- Applicant must submit a Special Power of Attorney executed by either of the minor’s parents or his/her legal guardian designating an adult companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad;
- Passport or Valid Government issued ID of authorized adult companion (click here for the List of Acceptable IDs for Passport Application); and
- Special Power of Attorney must have a copy of parent/s valid ID and/or passport attached.
If the applicant is a non-marital minor whose mother is deceased but acknowledged by the father:
- Personal Appearance of minor applicant and biological father;
- PSA-issued Certificate of Death or Report of Death of Mother;
- PSA Birth Certificate with Acknowledgement of Paternity (must indicate the name of the father in the birth certificate);
- Passport or Valid Government issued ID of biological father and legal guardian (click here for the List of Acceptable IDs for Passport Application)
In the absence of father, the following may accompany the minor child in the order indicated:
- Surviving grandparent (submission of PSA Certificate of Death of Mother;
- Oldest brother or sister, over twenty-one years of age (submission of PSA Certificate of Death of Mother and PSA Certificate of Death of the Grandparent);
- The child’s actual custodian, over twenty-one years of age (submission of court order for legal guardianship)
If the applicant is a non-marital minor and mother is deceased / absent and father is unknown:
- Personal Appearance of minor applicant and court-appointed legal guardian
- PSA Birth Certificate
- Valid Passport or valid government ID* of adult guardian (click here for the List of Acceptable IDs for Passport Application)
- Letter of Guardianship issued by Family Court
In case none of the above can accompany the minor applicant
- In default of parents or a judicially appointed guardian, the persons exercising substitute parental authority under Article 216 of the Family Code of the Philippines shall prevail in determining the minor applicant’s companion in passport application, unless otherwise ordered by a competent Philippine court. In case of conflicting claims for custody, a court order shall be required; and
- In cases involving Filipino minors abandoned abroad, the Consular Official of the concerned Philippine FSP may initiate the passport application with the best interest of the minor being the primary consideration.
In case of Minor Foundlings in the Philippines not for Adoption
- Personal appearance of minor applicant and the NACC Social Worker or Liaison Officer;
- PSA-issued Certificate of Foundling;
- Letter of Guardianship issued by the Family Court; and
- Valid ID of the guardian.
In case of Minor Applicant who is a Prospective Adoptee for Domestic Adoption
- Personal appearance of minor applicant and NACC Social Worker or Liaison Officer;
- PSA-issued Certificate of Live Birth or Report of Birth or Certificate of Foundling;
- Valid passport or valid government-issued ID of authorized NACC Social Worker or Liaison Officer;
- Certificate of Child Available for Adoption or Deed of Voluntary Commitment / Certificate Declaring a Child Legally Available for Adoption issued by the National Authority for Child Care; and
- Official letter or Special Power of Attorney signed by the NACC Regional Office authorizing the Social Worker to process and receive the passport of the minor applicant and must include a copy of valid government-issued ID and/or passport.
Note: If an applicant is not accompanied by an authorized NACC Social Worker during the application process, the applicant must submit an SPA executed by the authorized NACC Regional Office designating the minor’s companion to assist in the application process and must include a copy of valid government-issued ID and/or passport.
In case of Minor Applicant who is a Prospective Adoptee through Domestic Adoption
- Personal appearance of minor applicant and adoptive parent/s;
- Amended PSA-issued Certificate of Live Birth or Report of Birth, indicating the child’s adoptive name and name of adoptive parents;
- Passports or other competent proofs of identity of the minor applicant, adoptive parent/s or authorized adult companion; and
- Certified True Copy of Court Decree of Adoption or NACC-issued Order of Adoption.
In case of Minor Applicant who is a Prospective Adoptee for Foreign Adoption
- PSA-issued Certificate of Live Birth, Report of Birth or Certificate of Foundling;
- Endorsement from NACC;
- Certificate Declaring a Child Legally Available for Adoption or Deed of Voluntary Commitment;
- Placement Authority issued by NACC;
- Certificate for Issuance of Passport issued by NACC;
- Travel Clearance Certificate for adoptee;
- Child Study Report; and
- Clearance for Intercountry Adoption.
In case of Minor Applicant who is an Adoptee through Foreign Adoption
- Personal Appearance of minor applicant and adoptive parent/s;
- Amended PSA-issued Certificate of Live Birth, Report of Birth;
- Passport/s of adoptive parent/s or authorized adult companion. If the adoptive parents are foreign nationals, presentation of their valid foreign passports is acceptable; and
- Certified True Copy of Court Decree of Adoption.
BASIC REQUIREMENTS
For minor renewal non e-passport (brown, green, machine-readable (maroon) passports)
- Personal appearance of minor applicant AND either parent or authorized adult companion
- Printout of appointment confirmation
- Printout of accomplished application form attached in the appointment email confirmation
- Current ePassport with photocopy of data page
- PSA-issued Birth Certificate or PSA-issued Report of Birth as proof of filiation; and
- Original and photocopy of School ID of applicant (if applicable) or any valid identification card
- Valid identification card of the accompanying adult
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|
|
- Processing fee (See updated consular fees)
IMPORTANT REMINDER:
- The accompanying adult companion shall submit supporting documents depending on the case of the minor. The list can be found below.
- Local Civil Registrar Copy may be required if PSA Certificate of Live Birth is not clear or cannot be read.
- Passport release can either be in person or by mail/courier. For applicants who wish to receive their new passport by mail, you may choose to submit a self-addressed return envelope with €4,45 in stamps for registered mail within Germany, or a private courier service (e.g. DHL).
Supporting documents
Pursuant to Section 6 of R.A. 11983, supporting documents will be further required in addition to the basic requirements to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:
In case of a Lost VALID ePassport
- Police Report in English (It must be filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.);
- Notarized Affidavit of Loss in English (It must be signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.); and
- Penalty Fee: Php350.00
Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case of Lost EXPIRED NON-ePassport
- Police Report in English (It must be filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.);
- Notarized Affidavit of Loss in English (It must be signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.); and
- Penalty Fee: Php350.00
Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case of renewal of a frequently Lost Passport
- Police Report in English (It must be filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.);
- Notarized Affidavit of Loss in English (It must be signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.); and
- Penalty Fee: Php350.00
Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case applicant used a Travel Document to travel back to the Philippines
- Original Travel Document
- Notarized Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application)
In case applicant lost the Travel Document used to travel back to the Philippines
- Original Travel Records from Bureau of Immigration; and
- Notarized Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application)
In case passport has been mutilated or damaged
- Notarized Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application); and
- Penalty Fee: Php350.00
Note: On top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.
In case of marital minor applicant (with Married Parents as stated in the minor applicant’s PSA Certificate of Live Birth)
- Valid Philippine passport or other competent proof of identity of the accompanying parent and the copy of his/her spouse’s passport or other competent proof of identity;
- If the accompanying parent is an alien, the non-Filipino parent must present his or her foreign passport and a copy of the Filipino parent’s Philippine passport or other competent proof of identity; and
- If accompanied by an authorized adult companion, a Special Power of Attorney (SPA) executed by either of the minor’s parents or his/her legal guardian, as the case may be, his/her passport or other competent proof of identity, and a copy of the passport or other competent proof of identity of the minor’s parents.
In case of non-marital minor applicant (with unmarried Parents as stated in the minor applicant’s PSA Certificate of Live Birth)
- Only the mother applicant shall accompany the minor applicant in the passport application process;
- A Special Power of Attorney (SPA) executed by the mother will be required if she is not accompanying the minor applicant. The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad; and
- Passport or Valid Government issued ID of authorized adult companion (click here for the List of Acceptable IDs for Passport Application).
In case applicant is not accompanied by the parent/s during the application process
- Applicant must submit a Special Power of Attorney executed by either of the minor’s parents or his/her legal guardian designating an adult companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad;
- Passport or Valid Government issued ID of authorized adult companion (click here for the List of Acceptable IDs for Passport Application); and
- Special Power of Attorney must have a copy of parent/s valid ID and/or passport attached.
If the applicant is a non-marital minor whose mother is deceased but acknowledged by the father:
- Personal Appearance of minor applicant and biological father;
- PSA-issued Certificate of Death or Report of Death of Mother;
- PSA Birth Certificate with Acknowledgement of Paternity (must indicate the name of the father in the birth certificate);
- Passport or Valid Government issued ID of biological father and legal guardian (click here for the List of Acceptable IDs for Passport Application)
In the absence of father, the following may accompany the minor child in the order indicated:
- Surviving grandparent (submission of PSA Certificate of Death of Mother;
- Oldest brother or sister, over twenty-one years of age (submission of PSA Certificate of Death of Mother and PSA Certificate of Death of the Grandparent);
- The child’s actual custodian, over twenty-one years of age (submission of court order for legal guardianship)
If the applicant is a non-marital minor and mother is deceased / absent and father is unknown:
- Personal Appearance of minor applicant and court-appointed legal guardian
- PSA Birth Certificate
- Valid Passport or valid government ID* of adult guardian (click here for the List of Acceptable IDs for Passport Application)
- Letter of Guardianship issued by Family Court
In case none of the above can accompany the minor applicant
- In default of parents or a judicially appointed guardian, the persons exercising substitute parental authority under Article 216 of the Family Code of the Philippines shall prevail in determining the minor applicant’s companion in passport application, unless otherwise ordered by a competent Philippine court. In case of conflicting claims for custody, a court order shall be required; and
- In cases involving Filipino minors abandoned abroad, the Consular Official of the concerned Philippine FSP may initiate the passport application with the best interest of the minor being the primary consideration.
In case of Minor Foundlings in the Philippines not for Adoption
- Personal appearance of minor applicant and the NACC Social Worker or Liaison Officer;
- PSA-issued Certificate of Foundling;
- Letter of Guardianship issued by the Family Court; and
- Valid ID of the guardian.
In case of Minor Applicant who is a Prospective Adoptee for Domestic Adoption
- Personal appearance of minor applicant and NACC Social Worker or Liaison Officer;
- PSA-issued Certificate of Live Birth or Report of Birth or Certificate of Foundling;
- Valid passport or valid government-issued ID of authorized NACC Social Worker or Liaison Officer;
- Certificate of Child Available for Adoption or Deed of Voluntary Commitment / Certificate Declaring a Child Legally Available for Adoption issued by the National Authority for Child Care; and
- Official letter or Special Power of Attorney signed by the NACC Regional Office authorizing the Social Worker to process and receive the passport of the minor applicant and must include a copy of valid government-issued ID and/or passport.
Note: If an applicant is not accompanied by an authorized NACC Social Worker during the application process, the applicant must submit an SPA executed by the authorized NACC Regional Office designating the minor’s companion to assist in the application process and must include a copy of valid government-issued ID and/or passport.
In case of Minor Applicant who is a Prospective Adoptee through Domestic Adoption
- Personal appearance of minor applicant and adoptive parent/s;
- Amended PSA-issued Certificate of Live Birth or Report of Birth, indicating the child’s adoptive name and name of adoptive parents;
- Passports or other competent proofs of identity of the minor applicant, adoptive parent/s or authorized adult companion; and
- Certified True Copy of Court Decree of Adoption or NACC-issued Order of Adoption.
In case of Minor Applicant who is a Prospective Adoptee for Foreign Adoption
- PSA-issued Certificate of Live Birth, Report of Birth or Certificate of Foundling;
- Endorsement from NACC;
- Certificate Declaring a Child Legally Available for Adoption or Deed of Voluntary Commitment;
- Placement Authority issued by NACC;
- Certificate for Issuance of Passport issued by NACC;
- Travel Clearance Certificate for adoptee;
- Child Study Report; and
- Clearance for Intercountry Adoption.
In case of Minor Applicant who is an Adoptee through Foreign Adoption
- Personal Appearance of minor applicant and adoptive parent/s;
- Amended PSA-issued Certificate of Live Birth, Report of Birth;
- Passport/s of adoptive parent/s or authorized adult companion. If the adoptive parents are foreign nationals, presentation of their valid foreign passports is acceptable; and
- Certified True Copy of Court Decree of Adoption.
BASIC REQUIREMENTS
For travel document
Filipinos who lose their passports may be issued a Travel Document, valid for 30 days, to allow direct, one-way travel to the Philippines. This applies to tourists, short-term students in Germany, and residents of third countries. It cannot be used for travel to any other country.
- Duly accomplished Travel Document Application Form
- Four (4) photos with white background (standard European passport-size photos)
- Copy of applicant’s airline reservation / booking (please ensure your flight does not have a layover in any Schengen / EU member country)
- Present old/expired Philippine passport, or the photocopy of the data page of the lost Philippine passport
- Affidavit of Loss
- Police report (with English translation by a certified translator)
- Photocopy of birth certificate and / or marriage contract (in the case of married women)
- Processing Fee (See updated consular fees)
passport releasing
For releasing of Passport
Your new passport may be available four (4) to six (6) weeks from the date the passport has been paid.
Passport release can either be in person or by mail/courier.
- For applicants who wish to receive their new passport by mail, you may choose to submit a self-addressed return envelope with €4,45 in stamps for registered mail within Germany, or a private courier service (e.g. DHL). The old passport must be sent to the consulate by mail for cancellation.
- For applicants who wish to receive their new passport in person, please bring the old passport with you for cancellation.
IMPORTANT REMINDER:
- Passports unclaimed after one (1) year will be cancelled per Department Order No. 2021-012.
- There have been cases of passports getting lost in the regular postal system. The Consulate assumes no liability for any loss of documents once they have been handed over to the German Post Office/courier service.
ADDITIONAL REQUIREMENTS
In some cases, additional requirement may be necessary.
In case the applicant is unable to claim his/her passport, immediate family members* are allowed to claim the passport in behalf of the applicant
- Authorization letter (must mention affiliation with applicant),
- Original DFA issued receipt,
- Valid ID (original and photocopy) of applicant and representative
In case a person other than an immediate family member will claim the applicant’s passport
- Original notarized Special Power of Attorney (SPA) executed by the applicant, issued to the authorized representative
- Valid ID (original and photocopy) of applicant and representative indicated in the Special Power of Attorney
For minor applicants
- If passport will be claimed by mother, claimant must present original DFA issued receipt and valid ID
- If passport will be claimed by father, claimant must present original DFA issued receipt, valid ID and PSA documents indicating proof of parental authority over the minor
FORMS
When booking, have your personal information and current passport details ready. After booking, you must confirm your appointment via email within one hour, or it will be cancelled.
Print the application packet from the confirmation email and bring it to your appointment.
Before your visit, review the complete list of passport requirements. Incomplete applications will not be processed.
Book your appointment at: https://www.passport.gov.ph.
BOOKING AN APPOINTMENT
When booking, have your personal information and current passport details ready. After booking, you must confirm your appointment via email within one hour, or it will be cancelled.
Print the application packet from the confirmation email and bring it to your appointment.
Before your visit, review the complete list of passport requirements. Incomplete applications will not be processed.
Book your appointment at: https://www.passport.gov.ph.