Passport Application – New & Renewal

REQUIREMENTS FOR PASSPORT APPLICATION OF MINORS

Passport for Infants Born in Germany

The Filipino parent(s) of an infant born in Germany should file a Report of Birth (registering the birth of a Filipino child born outside of the Philippines) before applying for a Philippine passport. Please see the Civil Registry section of this website.

All minor passport applicants (new or renewal), must submit the following documents:

Personal Appearance of minor applicant and either parent or authorized adult companion at the Philippine Consulate General in Frankfurt
Duly accomplished passport application form sent with the email confirmation of your appointment
PSA-issued Birth Certificate or PSA-issued Report of Birth and one (1) photocopy
PSA-issued Marriage Certificate or PSA Report of Marriage and one (1) photocopy if the parents are married
For passport renewal applications, passport of the applicant and one (1) photocopy
The accompanying adult companion shall submit supporting documents depending on the case of the minor. The list can be found below.
School ID of the applicant (if available) and one (1) photocopy
Processing fee of €60.00
Passport release can either be in person or by mail/courier. For applicants who wish to receive their new passport by mail, you may choose to submit a self-addressed return envelope with €4,45 in stamps for registered mail within Germany or a private courier service (e.g. DHL).

NOTE: The Consulate has no control over postal operations and delivery services. You are encouraged to use a courier service to facilitate the return of your passport as they provide a more secure way of tracking shipments and, thus, minimize instances of lost package.

SUPPORTING DOCUMENTS

In addition to the core requirements, the following SUPPORTING DOCUMENTS will be further required in the following cases to prove the applicant’s identity, citizenship and lack of travel restrictions, as specified in the following cases:

In case applicant is a newborn (less than 1 year old) and has No PSA Birth Certificate/Report of Birth yet

If born in the Philippines – The minor applicant may submit a Certified True Copy (CTC) of Local Civil Registrar (LCR) Birth Certificate authenticated by the PSA.
If born abroad – The minor applicant may submit original copy of Report of Birth or first indorsement from Consular Records Division (CRD).

In case the minor applicant’s PSA-issued Certificate of Live Birth was registered one (1) year after the event, the applicant must submit at least one (1) of the following supporting documents:

School Records; or
Baby book or health record or its equivalent document.

In case of marital minor applicant

Valid Philippine passport or other competent proof of identity of the accompanying parent and the copy of his/her spouse’s passport or other competent proof of identity;
If the accompanying parent is an alien, the non-Filipino parent must present his or her foreign passport and a copy of the Filipino parent’s Philippine passport or other competent proof of identity; and
If accompanied by an authorized adult companion, a Special Power of Attorney (SPA) executed by either of the minor’s parents or his/her legal guardian, as the case may be, his/her passport or other competent proof of identity, and a copy of the passport or other competent proof of identity of the minor’s parents.

In case of non-marital minor applicant

Only the mother applicant shall accompany the minor applicant in the passport application process;
A Special Power of Attorney (SPA) executed by the mother will be required if she is not accompanying the minor applicant.The SPA must be authenticated by the Philippine Embassy/Consulate if executed abroad; and
Passport or Valid Government issued ID of authorized adult companion (click here for the List of Acceptable IDs for Passport Application).

In case applicant is not accompanied by the parent/s during the application process

Applicant must submit a Special Power of Attorney executed by either of the minor’s parents or his/her legal guardian designating an adult companion to assist in the application process. The Special Power of Attorney must be authenticated by the Philippine Embassy/Consulate if executed abroad;
Passport or Valid Government issued ID of authorized adult companion (click here for the List of Acceptable IDs for Passport Application); and
Special Power of Attorney must have a copy of parent/s valid ID and/or passport attached.

If the applicant is a non-marital minor whose mother is deceased but acknowledged by the father:

Personal Appearance of minor applicant and biological father;
PSA-issued Certificate of Death or Report of Death of Mother;
PSA Birth Certificate with Acknowledgement of Paternity (must indicate the name of the father in the birth certificate);
Passport or Valid Government issued ID of biological father and legal guardian (click here for the List of Acceptable IDs for Passport Application)

In the absence of father, the following may accompany the minor child in the order indicated:

Surviving grandparent (submission of PSA Certificate of Death of Mother;
Oldest brother or sister, over twenty-one years of age (submission of PSA Certificate of Death of Mother and PSA Certificate of Death of the Grandparent);
The child’s actual custodian, over twenty-one years of age (submission of court order for legal guardianship)

If the applicant is a non-marital minor and mother is deceased / absent and father is unknown:

Personal Appearance of minor applicant and court-appointed legal guardian
PSA Birth Certificate
Valid Passport or valid government ID* of adult guardian (click here for the List of Acceptable IDs for Passport Application)
Letter of Guardianship issued by Family Court

In case none of the above can accompany the minor applicant

In default of parents or a judicially appointed guardian, the persons exercising substitute parental authority under Article 216 of the Family Code of the Philippines shall prevail in determining the minor applicant’s companion in passport application, unless otherwise ordered by a competent Philippine court. In case of conflicting claims for custody, a court order shall be required; and
In cases involving Filipino minors abandoned abroad, the Consular Official of the concerned Philippine FSP may initiate the passport application with the best interest of the minor being the primary consideration.

If the Minor Applicant Is Undergoing or Has Undergone the Process of Domestic Adoption

Personal Appearance of minor applicant and adoptive parent/s
PSA Birth Certificate and one (1) photocopy
Valid passport or valid government issued ID* of adoptive parent/s and photocopy
Court Decree of Adoption
If applicant is not accompanied by adoptive parent/s during the application process, applicant must submit a Special Power of Attorney executed by the adoptive parent/s designating the minor’s companion to assist in the application process. If not executed by the parents at the Consulate, the adoptive parents’ SPA must be brought to a NOTARY and authenticated by the Landgericht.

In case of Minor Applicant who is a Prospective Adoptee for Foreign Adoption

PSA-issued Certificate of Live Birth, Report of Birth or Certificate of Foundling;
Endorsement from NACC;
Certificate Declaring a Child Legally Available for Adoption or Deed of Voluntary Commitment;
Placement Authority issued by NACC;
Certificate for Issuance of Passport issued by NACC;
Travel Clearance Certificate for adoptee;
Child Study Report; and
Clearance for Intercountry Adoption.

In case of Minor Applicant who is an Adoptee through Foreign Adoption

Personal Appearance of minor applicant and adoptive parent/s;
Amended PSA-issued Certificate of Live Birth, Report of Birth;
Passport/s of adoptive parent/s or authorized adult companion. If the adoptive parents are foreign nationals, presentation of their valid foreign passports is acceptable; and
Certified True Copy of Court Decree of Adoption.

In case of a Lost VALID ePassport

Police Report in English (It must be filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.);
Notarized Affidavit of Loss in English (It must be signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.); and
Processing Fee: €150.00.

Note: If a photocopy of the applicant’s latest issued passport is not available, on top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions.

In case of Lost EXPIRED ePassport

Police Report in English (It must be filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.); and
Notarized Affidavit of Loss in English (It must be signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application. Original and photocopy required.).

In case of renewal of a frequently Lost Passport

Police Report in English(filed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application); and
Notarized Affidavit of Loss in English (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application).

In case applicant used a Travel Document to travel back to the Philippines

Original Travel Document
Notarized Affidavit of Explanation (signed by parent/s, legal guardian; or person authorized by parent/s who will accompany the minor applicant on the day of application).
Additional supporting documents may be required, as necessary to ascertain citizenship, identity and travel restrictions.

In case applicant lost the Travel Document used to travel back to the Philippines

Original Travel Records from Bureau of Immigration; and
Notarized Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application).
Additional supporting documents may be required, as necessary to ascertain citizenship, identity and travel restrictions.

In case passport has been mutilated or damaged

Notarized Affidavit of Explanation (signed by parent/s, legal guardian or person authorized by parent/s who will accompany the minor applicant on the day of application).

Note: On top of the requirements above, the PSA-issued Certificate of Live Birth will be required and will be treated as a new applicant. Additional supporting documents may be required, as necessary to ascertain citizenship, identity and lack of travel restrictions4