Consulate General of the Philippines Frankfurt

Report of Birth

All births of Filipino children abroad must be reported to the nearest Philippine Embassy or Consulate for onward registration with the Philippine Statistics Authority.

ONLY births that happened in the following places can be registered by the Philippine Consulate General in Frankfurt: Hesse, North Rhine-Westphalia, Thuringia, Baden-Württemberg, Rhineland-Palatinate, Saarland, and Bavaria.

A birth should be reported to the Consulate General within twelve (12) months of its occurrence.

A birth that is reported to the Philippine Embassy or Consulate beyond the twelve (12) month grace period is considered a Delayed Registration of Birth. In this case, the report must be accompanied by an explanation surrounding the delay in the reporting of the birth through an Affidavit of Delayed Registration of Birth.

Click a form to download:

REPORT-OF-BIRTH-ROB-APPLICATION-FORM-2025

REPORT OF BIRTH (ROB) REQUIREMENTS

AFFIDAVIT-OF-DELAYED-REGISTRATION-OF-BIRTH-ROB

AFFIDAVIT-OF-ADMISSION-OF-PATERNITY-AAP

AFFIDAVIT-TO-USE-SURNAME-OF-FATHER-AUSF

SWORN-ATTESTATION   

PROCEDURE

A. If sending the documents by post, please follow the below steps:

  • STEP 1: Email your filled up but unsigned ROB application form and scans of your complete supporting documents to civilregistry.frankfurtpcg@gmail.com for pre-assessment.
  • STEP 2: Once the Civil Registry Section confirms that your documents are complete and correct, have one ROB application form notarized and any accompanying Affidavits and Sworn Statements notarized AND pre-authenticated by the relevant Landgericht.
  • STEP 3: Once your notarized ROB application form and pre-authenticated Affidavit/s are ready, assemble your document submission packet to include all of the requirements indicated in the Checklist, including your proof of payment and self-addressed prepaid return envelope. 
  • STEP 4: Mail your documents to the Consulate:

Philippine Consulate General in Frankfurt
Civil Registry Unit
Westend Carree, 1st Floor, Grüneburgweg 16-18, 60322 Frankfurt am Main, Germany

B. If submitting the documents personally, please follow the below steps: 

  • STEP 1: Email your filled up but unsigned ROB application form and scans of your complete supporting documents to civilregistry.frankfurtpcg@gmail.com for pre-assessment.
  • STEP 2: Once the Civil Registry Section confirms that your documents are complete and correct, book your appointment here and prepare the following:
    • Filled up but unsigned ROB application form
    • Complete supporting documents (originals and 4 photocopies each per application)
    • Payment of €25.00 in cash per ROB application to be filed and €25.00 for each attendant Affidavit. 
    • Self-addressed return envelope with EUR 4,45 postal stamps that will be used to send back your documents through registered mail.
  • STEP 3: Arrive at the Consulate for your scheduled appointment on time, with your complete documents, to file your application. 

PROCESSING TIMES

Express processing: An applicant who appears PERSONALLY at the Philippine Consulate General in Frankfurt may pay an additional fee of €10.00 (per document) for the document to be processed and released on the SAME DAY. 

Regular processing: For regular processing, applicants may return to the Consulate to claim the processed document/s after five (5) working days or have it mailed back through a self-addressed pre-paid return envelope.

PAYMENT

If filing your application in person, payment should be made in cash or by debit card directly at the Consulate to avoid any delays in the processing of your documents.

If filing your application by post, payment should be made by bank transfer only after the applicant has passed the pre-assessment phase.

Bank Details of the Philippine Consulate General in Frankfurt

Account Name:     Generalkonsulat Philippinen
IBAN:                      DE76100400000263710602
BIC:                         COBADEFFXXX

NOTE: The Consulate follows the “NO REFUND POLICY” on fees paid by applicants for actual services rendered by the Consulate. Actual services rendered include, but are not limited to, services rendered from receipt of documents for review by the Consular Officer or, in case of payment, from the time of its receipt, and not merely restricted to the issuance of the document. Fees for incomplete applications/applications no longer pursued are non-refundable. In addition, the Consulate will not accept cash payment for applications submitted by mail. 

PLEASE DO NOT PAY UNLESS YOU HAVE BEEN ADVISED TO PAY BY THE CONSULAR OFFICER.