The Philippine Consulate General in Frankfurt performs civil registry services. We register the births, marriages celebrated in, and deaths of Filipino citizens in the German states under the Consulate’s jurisdiction: Hesse, North Rhine-Westphalia, Thuringia, Baden-Württemberg, Rhineland-Palatinate, Saarland, and Bavaria.
WHAT IS CIVIL REGISTRATION?
Civil registration is a continuous, permanent and compulsory recording of vital events occurring in the life of an individual such as birth, marriage, and death, as well as court decrees and legal instruments affecting his civil status in appropriate registers as mandated by Act No. 3753, the Civil Registry Law.
WHAT ARE THE USES OF CIVIL REGISTRY DOCUMENTS?
These establish the occurrence of birth, death, or marriage and therefore provide prima facie evidence of facts surrounding these events. Records are important in legal and personal transactions, applying for jobs, obtaining passports for travel, entrance to school, claiming insurance benefits, and others.
GENERAL GUIDELINES FOR PROCESSING CIVIL REGISTRY DOCUMENTS:
- International versions of German civil registry documents with built-in English translation are preferred.
- All documents written only in German must be accompanied by an official English translation.
- Original documents coming from the Philippines should be issued by the Philippine Statistics Authority (formerly the National Statistics Office or NSO) and authenticated by the Department of Foreign Affairs (DFA) in the Philippines.
- Every application must include a self-addressed return envelope with €4,25 postage stamps for registered mail Einschreiben (to mail back the relevant documents after processing).
- Fees must be paid in cash if the application is submitted in person.
- If you wish to send your civil registration application by post or courier service, please use the following bank details for your payment and send a copy of your proof of payment (Überweisungsbeleg) with your documents:
BANK DETAILS OF THE PHILIPPINE CONSULATE GENERAL IN FRANKFURT
Account Name: Generalkonsulat Philippinen
IBAN: DE76 1004 0000 0263 7106 02
BIC: COBADEFFXXX
Bank Name: Commerzbank AGFiliale, Berlin
- If applying with the Honorary Consular Posts, please contact them directly for their bank details:
Honorary Consulate of the Republic of the Philippines, Baden-Württemberg
Königstraße 28, 70173 Stuttgart
Tel: +49 (711) 16445 268
Telefax: +49 (711) 16445 100
Email: bw-hc@philippine-embassy.de
Honorary Consulate of the Republic of the Philippines, Bavaria
Habenschadenstrasse 16 in 82049 Pullach/Munich, Germany
Tel: +49 89 72444850-80
Email: hc.bavaria@philippine-embassy.de
CIVIL REGISTRY SERVICES
REPORT OF BIRTH
All births of Filipino children abroad must be reported to the nearest Philippine Embassy or Consulate for onward registration with the Philippine Statistics Authority.
ONLY births that happened in the following places can be registered by the Philippine Consulate General in Frankfurt: Hesse, North Rhine-Westphalia, Thuringia, Baden-Württemberg, Rhineland-Palatinate, Saarland, and Bavaria.
A birth should be reported to the Consulate General within twelve (12) months of its occurrence.
A birth that is reported to the Philippine Embassy or Consulate beyond the twelve (12) month grace period is considered a Delayed Registration of Birth. In this case, the report must be accompanied by an explanation surrounding the delay in the reporting of the birth through an Affidavit of Delayed Registration of Birth.
Click a form to download:
REPORT-OF-BIRTH-ROB-APPLICATION-FORM-2025
REPORT OF BIRTH (ROB) REQUIREMENTS
AFFIDAVIT-OF-DELAYED-REGISTRATION-OF-BIRTH-ROB
AFFIDAVIT-OF-ADMISSION-OF-PATERNITY-AAP
AFFIDAVIT-TO-USE-SURNAME-OF-FATHER-AUSF
REPORT OF MARRIAGE
A Report of Marriage is a declaration that a marriage involving a Filipino citizen took place in a foreign country. Such report is forwarded to the Philippine Statistics Authority for official registration.
ONLY marriages that happened in the following places can be registered by the Philippine Consulate General in Frankfurt: Hesse, North Rhine-Westphalia, Thuringia, Baden-Württemberg, Rhineland-Palatinate, Saarland, and Bavaria.
A marriage should be reported to the Consulate General within twelve (12) months of its occurrence.
A marriage that is reported to the Philippine Embassy or Consulate beyond the twelve (12) month grace period is considered a Delayed Registration of Marriage. In this case, the report must be accompanied by an explanation surrounding the delay in the reporting of the marriage through an Affidavit of Delayed Registration of Marriage.
Click a form to download:
REPORT-OF-MARRIAGE-ROM-APPLICATION-FORM-2025
REPORT OF MARRIAGE (ROM) REQUIREMENTS
AFFIDAVIT-OF-DELAYED-REGISTRATION-OF-MARRIAGE-ROM
REPORT OF DEATH
A Report of Death is a declaration that a Filipino citizen died in a foreign country. The report should be filed with the Embassy or Consulate for the purpose of recording said death in the Philippines.
ONLY deaths that happened in the following places can be registered by the Philippine Consulate General in Frankfurt: Hesse, North Rhine-Westphalia, Thuringia, Baden-Württemberg, Rhineland-Palatinate, Saarland, and Bavaria.
A death should be reported to the Consulate General within twelve (12) months of its occurrence.
A death that is reported to the Philippine Embassy or Consulate beyond the twelve (12) month grace period is considered a Delayed Registration of Death. In this case, the report must be accompanied by an explanation surrounding the delay in the reporting of the death through an Affidavit of Delayed Registration of Death.
Click a form to download:
REPORT-OF-DEATH-ROD-APPLICATION-FORM-2025
REPORT OF DEATH (ROD) REQUIREMENTS
AFFIDAVIT OF DELAYED REGISTRATION OF DEATH (ROD)
REQUIREMENTS FOR SHIPMENT OF HUMAN REMAINS-CREMATION TO THE PHILIPPINES
LETTER REQUEST FOR MORTUARY CERTIFICATE
OTHER CIVIL REGISTRY DOCUMENTS
SWORN STATEMENT IN APPLICATION FOR A CERTIFICATE OF LEGAL CAPACITY TO CONTRACT MARRIAGE
REQUIREMENTS FOR MARRYING A FILIPINO NATIONAL (GERMAN)